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Guidelines

Speaker Guideline -Onsite


Below you will find some information that will help prepare your contribution. To ensure a smooth course during speeches, we kindly ask presenting authors to consider the following:


To ensure a smooth course during your speech, we kindly ask you to consider the following instructions. The overall time slot for each presentation is 30 minutes. 


Plan your speech to allow three minutes for questions and discussion. Session chairs have been instructed to rigorously enforce the schedule, i.e., to strictly obey the duration of a presentation. We kindly ask you for your understanding and for your cooperation in keeping the schedule. 
Be at the conference hall 15 minutes before the speech starts, so that you can meet your session chairs and the other speakers in advance. There will be a technician for assistance.


When preparing your presentation in MS-PowerPoint, it is recommended that you use the latest version to guarantee that it will be opened successfully on the on-site PC.


JPG or PNG images are the preferred file format for inserted images. GIF, TIF or BMP formats will be accepted as well.
Images inserted into MS-PowerPoint are embedded into the presentations. Images that are created at a dpi setting higher than 200 dpi are not necessary and will only increase the file size of your presentation.


The conference will use a presentation management system where all presentations are uploaded centrally in the Speakers Preview Room.
To upload your presentation, please bring your presentation on a USB-stick to Speakers Preview Room at least 2 hours before your speech starts.

 

There will be technicians to assist with upload and if there are any issues with the presentation


The conference hall will be equipped with a laptop connected to the projector and sound system, this laptop will have the same specifications as the computers in the Speakers Preview Room.

Onsite Paper Poster

 

  • Please stand at your Poster during the morning coffee and lunch breaks on the day of your shift.

  • Poster Boards will be located in the Exhibition Area

  • Posters not removed at the end of your shift, will be removed by the Helpdesk Team and we will not take responsibility for these.

  • The dimensions of the poster board are PORTRAIT style. It is suggested that your poster will be 90 cm wide by 120 cm tall.

  • Allocate the top of the poster for the title and authors as stated on the submitted abstract.

  • The text, illustrations, etc. should be bold enough to be read from a distance of two meters.

  • Double sided tape, tacks and technical equipment will be available for the mounting of posters. Staff will also be in the poster area to assist you.

WEBINAR GUIDELINES for Speakers

WNEC 2025 Webinar being broadcasted by using ZOOM webinar platform. After your webinar time slot is confirmed, congress technical team will contact you to schedule the testing of live broadcast. Please pay attention to the following recommendations and prepare for your Webinar accordingly.

  1. Before joining a webinar, make sure you have your computer or mobile device fully charged.

  2. Before joining a webinar, make sure you have a strong internet connection (better use wired internet instead of wireless).

  3. Check audio and video settings on your computer or mobile device.

  4. Use headphones and microphone for better sound quality.

  5. The live broadcast should be arranged in a bright environment with clear and not disturbing background. Please note that if your background is dark, it is recommended to wear bright colour clothes and if it is bright, you should wear something dark. There is an option of „Virtual background“ in the platform, meaning you can prepare a few images as a background which you will be able to upload and use as a background during your webinar (this option can be shown during test broadcast).

  6. Have your presentation ready, it will be shown to participants using „share screen “mode.

  7. Throughout the webinar please do not turn off your camera, since viewing the speaker helps to keep the audience more involved and creates more interaction and emotional background.

  8. Your microphone and camera will be ruled and monitored by a webinar host, meaning the host will give you a permission to use the microphone and camera, and share your screen.

  9. You will be able to see the questions of the audience in Q&A section, however there will be a moderator to assist you with filtering the right questions and speeding up the discussion.

  10. At the beginning of the webinar please remind the audience about the donation options to your country. You can also prepare a slide with the relevant information and show it a few times during the webinar. „Closed caption” option can also work for sending instant messages to the audience while speaking (will be shown during the test).

  11. After webinar is finished, you will be able to answer the questions from the audience, either live or in message (chat option). A certain time for Q&A and discussion should be agreed beforehand in order to have a clear time slot of the webinar. Unanswered questions can be answered later as text messages.

ePoster

 

  • Please submit your E-Poster as a PDF file in landscape orientation.

  • File Format: PDF file – 1 page is recommended

  • Orientation: Please create your document in PowerPoint in Landscape Layout 16×9 and Save it as a PDF file

  • Font types: Arial, Calibri, Verdana Times New Roman or Helvetica

  • Font size: > 11

  • Hyperlinks, animated images, animations and embedded videos are not permitted

  • Images and tables: at least 200 dpi. Good picture quality is essential.

  • When inserting images, photos, tables, etc., use copy-paste. Do not use embedded documents

  • Avoid overlapping objects and layers. Only the final view/status will be visible

  • When saving your PDF please do not use symbols or special characters (ie. +/@/ü) in the file name

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